Hiring process

First of all thank you for considering to apply for a position at summitto! We are excited to get to know you. Applying for a new job can be a daunting task. You have to prepare a CV, provide lots of information and keep track of your application. We will try our best to make the process as smooth as possible for you. If at any point you have any questions or recommendations regarding our process we welcome your suggestions.

Here we briefly outline the steps of our hiring process to provide you with all necessary information and to make you aware of what is going to happen in which order. Luckily, it's not that complicated. As a startup, we can allow our hiring process to be a lot simpler and faster than what you will find at most big companies. Moreover, we try to make the evaluation as transparent and quantitative as possible.

Please note that protecting your data is important to us, as this is the core of our entire business! Any confidential information should be encrypted using our PGP key: https://summitto.com/pgp.asc. This will allow for encryption in transit and at rest! Moreover we will delete any confidential data we received from you within 30 days after last contact with you if it turns out that you are not joining us!

We learned that a super efficient process in which all personal information is asked at the beginning can be perceived as invasive. We redesigned our hiring process accordingly, this might lead to more mails in your mailbox from us but as a result you are free to only share a minimal amount of personal data in each step.

Note that at different stages in our hiring process, we require different pieces of personal information from you. This will be used for example to plan interviews and to get you registered in the Netherlands. At the end you can find the complete list of information we eventually need from you when you start working with us. For the rest, we are only interested in whether you can code and whether you fit in our team. We just want to evaluate a few core competences, the rest we will teach you.

If you want to read about which data collection is legally allowed in the Netherlands, please check here (only in Dutch). I hope this answers any questions which you might have had about our hiring process. If we forgot anything or if you are not sure about certain aspects do not hesitate to reach out and ask. We try to do the right thing and if we need to change or adapt something we are here to listen.

If you require a Visa sponsorship we will need more data from you compared to candidates which are in possession of a valid working permit for the EU or which have an EU passport. We would appreciate it if you can tell us as soon as possible if you are in possession of either. If you don't have a Visa, we can provide one as we are a recognised sponsor according to the Dutch immigration service: https://ind.nl/en/Documents/Public_Register_Regular_Labour_and_Highly_Skilled_Migrants.pdf (search for summitto). Before you start the coding challenge you might want to check out this form which highlights a list of requirements for non-EU candidates: https://ind.nl/en/Forms/7511.pdf. You do not need to sign anything before you start our process but we will need this at a later stage, so be prepared and inform yourself.  

We divided our hiring process into four steps:

Step 0:

If your CV did not include the following information, we kindly ask you to include it. If you do not want to share this information yet, do not feel obligated to! We want to have an efficient process but we value your right to privacy even more, so this will not impact your chance to get the position!

Data to share at this stage:

  • work and study experience
  • email address and phone number
  • starting date and availability
  • country of residence or nearest airports
  • citizenship or whether you are in possession of a valid working permit for the Netherlands or the EU
  • Github or Gitlab handle

Why do we ask this data?

Work and study experience: We want to evaluate if you fit the position and are able to execute tasks which we have planned for your position.

Email address and phone number: You probably already gave your email address when contacting us, if you want you may also share your phone number but we are not really keen on receiving one as we rather mail you. This is mostly only relevant if we need to pick you up from the airport for example.

Starting date and availability: We'd like to know when you are available, given for example your graduation date or cancellation period of your current employer. If you don't want to share that with us yet, that is fine!

Country of residence or nearest airports: We'd like to know if it is possible to fly you in for an interview. You can always share this data also later if you want.

Working permit: If you are in the possession of a working permit for the EU your process is much less complicated than without. This is just a fact. But we are a recognised sponsor by the Dutch immigration service. Be aware that if you are not in possession of a working permit, this will require us to ask you a lot more questions and you will have to provide more data, but you are free to do so at a later stage.

Github or Gitlab handle: We would like to see what you have been working on. If you don't have one of these, don't worry about it.

 So let's get started! 

Step 1: Challenge

We first give all of our candidates a challenge. This challenge is by far our most important means of evaluation, so your effort will be greatly appreciated. Instead of a whiteboard interview, we have chosen for our test to be more similar to the type of work that you will be doing at summitto on a daily basis. That way you know what is awaiting you and we know that you are up for the challenges ahead. Although most of our applicants have been able to finish their challenges in a weekend, we do not set a time limit on any of our challenges, but we do keep track of the time you take to complete the challenge. Note that we don't care about raw speed alone, because other factors like the quality of your solution and your communication are just as important! We prefer quality over quantity, same as in our daily business!

We understand that freeing up time can be hard for some candidates. If you have extensive code samples available, we are open to evaluate those first. If we see there is potential for a great fit, we can offer you a shorter coding challenge. Please let us know if you have any serious work which you're willing to share with us.

Step 2: Interview

If the results of the challenge are promising, the interviews will only be a formality in which you can talk to our team members during two to three sessions. This is really just a social check to see if we like each other and to see whether we can work together for many hours a day in the same room ;) but no more tests or coding required!

At this stage it is essential to have more information about your country of residence and Visa requirements. If we decide to fly you in, we just need to know from where and whether you need anything to enter into the Netherlands. We may also choose to reimburse the flight costs to you directly, in which case we'd like to receive your IBAN account number.

Data to share at this stage:

  • Country of residence or closest airports
  • Whether you are in possession of a working permit for the Netherlands
  • Whether you are in possession of an EU passport or a Schengen Visa
  • IBAN account number

Step 3: Offer

You made it. The challenge looks great, we match on a personal level, and you've managed to excite us about your talent. We'll send you an offer as soon as possible, normally within a week, and we will discuss which items and equipment we can order to get you all settled in our office.

If you choose to accept our offer, we'd like to receive the following information from you, most of which is needed for tax and administrative purposes.

Data to share at this stage:

  • date of birth
  • phone number
  • physical address
  • citizenship
  • marital status
  • IBAN account number
  • copy of passport 
  • social security number (BSN in Dutch)
  • income tax form
  • (non-EU citizens) working permit or IND form 

To make it clear, we are not only required by law to not discriminate, but we have a very strong opinion about discrimination and do not tolerate it at any level of our organisation! We invite you to have a look at our engineering principles to get a deeper look into our values: https://summitto.com/summitto_engineering_principles.pdf

Dutch law specifies the following grounds of discrimination (incl. but not limited to):

  • race
  • sex
  • hetero- or homosexual orientation
  • political opinion
  • religion
  • belief
  • disability or chronic illness
  • civil status
  • age
  • nationality
  • working hours (full time or part time)
  • type of contract (temporary or permanent)

We're looking forward to working together with you!
The summitto team

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This project has received funding from the European Union’s Horizon 2020 research and innovation programme. (link)